Advance Group Booking of UM Sports Facilities For UM units

For UM staff who would like to make an advance group booking for sports activities for their respective units, please use the NEW eForm for application:

Note for application:

1. SAO and RC colleagues can check the availability of most of the sports facilities HERE. For other colleagues, please contact the OSA office.
2. All bookings should be made 2 weeks in advance.
3. All sports facilities can only be booked for their designated use.
4. The venue may be closed by OSA without prior notice if it is not suitable for use.
5. To allow more units to be able to book certain sports facilities, for regular booking, each unit may only submit one regular booking at one (type of) sports facility for 2 hours per week.
6. All reservation time must start at the beginning of the hour and end at the end of the hour, i.e. 10:00 – 11:00, but not 10:30 – 11:30.
7. To maximize the usage of sports facilities, for indoor sports facilities, please avoid booking time of 20:00 – 22:00, but book 19:00 – 21:00 or 21:00 – 23:00.

Note for cancellation:

1. For cancellation of approved booking:
   • Please email to OSA (osa.facility@um.edu.mo) about the cancellation at least 8 days in advance.
2. For cancellation within 8 days, please provide a justification in your email.

Important Notice:

• Only authorized personnel may use the Sport Climbing Wall and Bouldering Wall. Please read the “UM Sports Facilities Rules” for details.

Group Bookings by non-UM units

The below units/organizations may request booking of UM Sports Facilities:

1. Government departments
2. Non-profit organizations
3. Sports associations
4. Private sectors

The aforementioned non-UM units may request to hold their sports-related or other types of events or activities.  The booking is subject to availability and priority.

Procedures:

1. Non-UM unit should submit either an official letter in hard copy to the University or email to Director of OSA — Ms. Grace Chau (gracekcc@um.edu.mo) with cc. to SFM Team (osa.facility@um.edu.mo) and Ms. Ivy Lio (ivycilio@um.edu.mo) to request for sports venue booking. The letter or email should include and not limited to:
   • date of use
   • time of use
   • sports facilities
   • purpose of use
   • details and scale of planned activity (ies)
   • other related information
2. The request must be made at least 30 calendar days prior to the day of use. Each application is only permitted to book venues up to 3 months in advance. Special cases are subject to the approval of Director of OSA.
3. Director of OSA (DOSA) and/or UM authority will determine base on the feasibility.
4. Booking, if accepted, will be informed via reply email or letter.
5. Final confirmation of the booking can only be made after the group settled the rental fee for the booking.

Important Notice:

• Only authorized personnel may use the Sport Climbing Wall and Bouldering Wall. Please read the “UM Sports Facilities Rules” for details.

For other enquiry, please contact the OSA at tel: 8822 8664, 8822 4910 or email at osa.facility@um.edu.mo